MCA Microsoft Office Specialist Study Guide: PowerPoint Associate Exam MO-300 (2021)

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DownloadedfromStudyXY.comWw+StudyXY==as.Za\Rr'BE\Study[=)AnythingThisContentHasbeenPostedOnStudyXY.comassupplementarylearningmaterial.StudyXYdoesnotendroseanyuniversity,collegeorpublisher.Allmaterialspostedareundertheliabilityofthecontribu:ors.|6)www.studyxy.com

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Microsoft®OfficeSpecialist(Office365andOffice2019)EricButow

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Copyright©2021byJohnWiley&Sons,Inc.,Indianapolis,IndianaPublishedsimultaneouslyinCanadaISBN:978-1-119-71846-8ISBN:978-1-119-71848-2(ebk.)ISBN:978-1-119-71847-5(ebk.)Nopartofthispublicationmaybereproduced,storedinaretrievalsystemortransmittedinanyformorbyanymeans,electronic,mechanical,photocopying,recording,scanningorotherwise,exceptaspermittedunderSections107or108ofthe1976UnitedStatesCopyrightAct,withouteitherthepriorwrittenpermissionofthePublisher,orauthorizationthroughpaymentoftheappropriateper-copyfeetotheCopyrightClearanceCenter,222RosewoodDrive,Danvers,MA01923,(978)750-8400,fax(978)646-8600.RequeststothePublisherforpermissionshouldbeaddressedtothePermissionsDepartment,JohnWiley&Sons,Inc.,111RiverStreet,Hoboken,NJ07030,(201)748-6011,fax(201)748-6008,oronlineatwww.wiley.com/go/permissions.LimitofLiability/DisclaimerofWarranty:Thepublisherandtheauthormakenorepresentationsorwarrantieswithrespecttotheaccuracyorcompletenessofthecontentsofthisworkandspecificallydisclaimallwarranties,includingwithoutlimitationwarrantiesoffitnessforaparticularpurpose.Nowarrantymaybecreatedorextendedbysalesorpromotionalmaterials.Theadviceandstrategiescontainedhereinmaynotbesuitableforeverysituation.Thisworkissoldwiththeunderstandingthatthepublisherisnoengagedinrenderinglegal,accounting,orotherprofessionalservices.Ifprofessionalassistanceisrequired,theservicesofacompetentprofessionalpersonshouldbesought.Neitherthepublishernortheauthorshallbeliablefordamagesarisingherefrom.ThefactthatanorganizationorWebsiteisreferredtointhisworkasacitationand/orapotentialsourceoffurtherinformationdoesnotmeanthattheauthororthepublisherendorsestheinformationtheorganizationorWebsitemayprovideorrecommendationsitmaymake.Further,readersshouldbeawarethatInternetWebsiteslistedinthisworkmayhavechangedordisappearedbetweenwhenthisworkwaswrittenandwhenitisread.Forgeneralinformationonourotherproductsandservicesortoobtaintechnicalsupport,pleasecontactourCustomerCareDepartmentwithintheU.S.at(877)762-2974,outsidetheU.S.at(317)572-3993orfax(317)572-4002.Wileypublishesinavarietyofprintandelectronicformatsandbyprint-on-demand.Somematerialincludedwithstandardprintversionsofthisbookmaynotbeincludedine-booksorinprint-on-demand.IfthisbookreferstomediasuchasaCDorDVDthatisnotincludedintheversionyoupurchased,youmaydownloadthismaterialatbooksupport.wiley.com.FormoreinformationaboutWileyproducts,visitwww.wiLey.com.LibraryofCongressControlNumber:2021934205TRADEMARKS:Wiley,theWileylogo,andtheSybexlogoaretrademarksorregisteredtrademarksofJohnWiley&Sons,Inc.and/oritsaffiliates,intheUnitedStatesandothercountries,andmaynotbeusedwithoutwrittenpermission.MicrosoftandPowerPointareregisteredtrademarksofMicrosoftCorporation.Allothertrademarksarethepropertyoftheirrespectiveowners.JohnWiley&Sons,Inc.isnotassociatedwithanyproductorvendormentionedinthisbook.Study

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TomyfamilyandfriendsAcknowledgmentsThavemanypeopletothank,startingwithmyliteraryagent,MattWagner.HeconnectedmewithSybextowritethisbookandmanagedourrelationshipwell.Next,Iwanttogiveashout-outtomyexcellenteditingteam:GarySchwartz,BarathKumarRajasekaran,ChristineO’Connor,andSeniorAcquisitionsEditorKenyonBrown.And,asalways,Iwanttothankmyfamilyandfriendsfortheireverlastingsupport.Icouldn’twritethisbookwithoutthem.—EricButowStudyXY

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AbouttheAuthorEricButowistheownerofButowCommunicationsGroup(BCG)inJackson,California.BCGofferswebsitedevelopment,onlinemarketing,andtechnicalwritingservices.EricisanativeCalifornianwhostartedworkingwithhisfriend’sAppleIIPlusandRadioShackTRS-80ModelIITin1980whenhelivedinFresno,California.Helearnedaboutprogramming,graphicdesign,anddesktoppublishingintheFresnoPCUsersGroupinhisprofessionalcareer,andwhenhestartedBCGin1994.Erichaswritten38othertechnicalbooksasanauthor,co-authoror,inonecase,asaghostwriter.MostofEric’sworkswerewrittenforthegeneralbookmarket,butsomewerewrittenforspecificcli-ents,includingHPandF5Networks.TwoofhisbookshavebeentranslatedintoChineseandItalian.Eric’smostrecentbooksareProgrammingInterviewsforDummies(ForDummies,2019)withJohnSonmez;UltimateGuidetoSocialMediaMarketing(Entrepre-neurPress,2020)withJennHerman,StephanieLiu,AmandaRob-inson,andMikeAllton;andInstagramforBusinessforDummies,SecondEdition(ForDummies,2021)withJennHermanandCoreyWalker.UponhisgraduationfromCaliforniaStateUniversity,Fresnoin1996withamaster’sdegreeincommunication,EricmovedtoRoseville,California,wherehelivedfor13years.Ericcontinuedtobuildhisbusinessandworkedasatechnicalwriterforawidevarietyofbusinesses,fromstartupstolargecompanies,includingIntel,WellsFargoWachovia,TASQTechnology,CiscoSystems,andHewlett-Packard.ManyofthoseclientsrequiredtheirtechnicalwriterstoknowMicrosoftPowerPoint,whichErichasusedsincetheearly1990s.From1997to1999,duringhisoff-time,Ericproduced30issuesofSacraBlue,theaward-winningmonthlymagazineoftheSacramentoPCUsersGroup.WhenEricisn’tworkingin(andon)hisbusinessorwritingbooks,youcanfindhimenjoyingtimewithfriends,walkingaroundthehistoricGoldRushtownofJackson,andhelpinghismothermanageherinfantandtoddlerdaycarebusiness.AbouttheTechnicalEditorKristenMerrittisanexperiencedtechnicaleditorwhohasreviewedbooksforseveralpub-lishers,includingWileyandMicrosoftPress.Kristenspent12yearsintechnicalsales,andsheiscurrentlyemployedasadigitalmarketer.

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ContentsataGlanceIntroductionxiAssessmentTestxvChapter1CreatingPresentations1Chapter2ManagingSlides87Chapter3InsertingandFormattingText,Shapes,andImages19Chapter4InsertingTables,Charts,SmartArt,3DModels,andMedia169Chapter5ApplyingTransitionsandAnimations215AppendixAnswerstoReviewQuestions253Index259+StudyXY

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ContentsIntroductionxiAssessmentTestxvChapter1CreatingPresentations1ModifyingSlideMasters,HandoutMasters,andNoteMasters3ChangingtheSlideMasterThemeorBackground4ModifyingSlideMasterContent9CreatingSlideLayouts10ModifySlideLayouts15ModifyingtheHandoutMaster19ModifyingtheNotesMaster26ChangingPresentationOptionsandViews32ChangingtheSlideSize32DisplayingPresentationsinDifferentViews34SettingBasicFileProperties36ConfiguringPrintSettingsforPresentations37PrintingAllorPartofaPresentation37PrintingNotesPages39PrintingHandouts40PrintinginColor,Grayscale,orBlackandWhite41ConfiguringandPresentingSlideshows43CreatingCustomSlideshows43ConfiguringSlideshowOptions48RehearsingSlideshowTiming49SettingUpSlideshowRecordingOptions53PresentingSlideshowsbyUsingPresenterView56PreparingPresentationsforCollaboration62MarkPresentationsasFinal63ProtectingPresentationsbyUsingPasswords64InspectingPresentationsforIssues65AddingandManagingComments67PreservingPresentationContent72ExportingPresentationstoOtherFormats73Summary82KeyTerms$3ExamEssentials83ReviewQuestions8s

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ContentsviiChapter2ManagingSlides87InsertingSlides88ImportingWordDocumentOutlines88InsertingSlidesfromAnotherPresentation91InsertingSlidesandSelectingSlideLayouts93InsertingSummaryZoomSlides95DuplicatingSlides100ModifyingSlides101HidingandUnhidingSlides102ModifyingIndividualSlideBackgrounds103InsertingSlideHeaders,Footers,andPageNumbers106OrderingandGroupingSlides110CreatingSections110ModifyingtheSlideOrder112RenamingSections114Summary115KeyTerms116ExamEssentials116ReviewQuestions117Chapter3InsertingandFormattingText,Shapes,andImages119FormattingText121ApplyingFormattingandStylestoText121FormattingTextinMultipleColumns127CreatingBulletedandNumberedLists128InsertingLinks130InsertingHyperlinks130InsertingSectionZoomLinksandSlideZoomLinks131InsertingandFormattingImages135ResizingandCroppingImages137ApplyingBuilt-InStylesandEffectstoImages139InsertingScreenshotsandScreenClippings141InsertingandFormattingGraphicElements144InsertingandChangingShapes144DrawingbyUsingDigitalInk146AddingTexttoShapesandTextBoxes149ResizingShapesandTextBoxes151FormattingShapesandTextBoxes153ApplyingBuilt-InStylestoShapesandTextBoxes155AddingAltTexttoGraphicElementsforAccessibility158OrderingandGroupingObjectsonSlides160OrderingShapes,Images,andTextBoxes160AligningShapes,Images,andTextBoxes161GroupingShapesandImages163DisplayingAlignmentTools164

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viiiContentsSummary165KeyTerms166ExamEssentials166ReviewQuestions167Chapter4InsertingTables,Charts,SmartArt,3DModels,andMedia169InsertingandFormattingTables170CreatingandInsertingTables170InsertingandDeletingTableRowsandColumns171ApplyingBuilt-InTableStyles174InsertingandModifyingCharts177CreatingandInsertingCharts177ModifyingCharts180InsertingandFormattingSmartArtGraphics186InsertingSmartArtGraphics186ConvertingListstoSmartArtGraphics186AddingandModifyingSmartArtGraphicContent189InsertingandModifying3DModels191Inserting3DModels191Modifying3DModels193InsertingandManagingMedia194InsertingAudioandVideoClips194CreatingandInsertingScreenRecordings202ConfiguringMediaPlaybackOptions207Summary210KeyTerms211ExamEssentials211ReviewQuestions213Chapter5ApplyingTransitionsandAnimations215ApplyingandConfiguringSlideTransitions216ApplyingBasicand3DSlideTransitions216ConfiguringTransitionEffects218AnimatingSlideContent222AnimatingTextandGraphicElements222Animating3DModels232ConfiguringAnimationEffects235ConfiguringAnimationPaths238ReorderingAnimationsonaSlide243SettingTimingforTransitions245SettingTransitionEffectDuration245ConfiguringTransitionStartandFinishOptions246Summary248KeyTerms248StudyXY

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ContentsixExamEssentials249ReviewQuestions250AppendixAnswerstoReviewQuestions253Chapter1:CreatingPresentations254Chapter2:ManagingSlides254Chapter3:InsertingandFormattingText,Shapes,andImages~~255Chapter4:InsertingTables,Charts,SmartArt,3DModels,andMedia256Chapter5:ApplyingTransitionsandAnimations256Index259F-Studyxy

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xTableofExercisesTableofExercisesExercise1.1ModifyingSlideMasters,HandoutMasters,andNoteMasters..........32Exercise1.2ChangingPresentationOptionsandViews..........................37Exercise13ConfiguringPrintSettingsforPresentations.........................42Exercise14ConfiguringandPresentingSlideshows............................62Exercise15PreparingPresentationsforCollaboration..........................82Exercise2.1InsertingSlides.................coiiiiiiiiea.101Exercise2.2ModifyingSlides.......................coooiiiii.LL.109Exercise2.3OrderingandGroupingSlides...................................116Exercise3.1FormattingText............ooiiiiiiiiiiiieiiieiiieen2130Exercise3.2Insertinglinks..................oii...136Exercise3.3InsertingandFormattingImages.................................144Exercise3.4InsertingandFormattingGraphicElements........................160Exercise3.5OrderingandGroupingObjectsonSlides.........................165Exercise4.1InsertingandFormattingTables..................................176Exercise4.2InsertingandModifyingCharts..................................185Exercise4.3InsertingandFormattingSmartArtGraphics.......................191Exercise4.4InsertingandModifying3DModels...............................194Exercise4.5InsertingandManagingMedia..................................210Exercise5.1ApplyingandConfiguringSlideTransitions........................222Exercise5.2AnimatingSlideContent..................oooiiiiiininina.......244Exercise5.3 SettingTimingforTransitions....................................248

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IntroductionWelcometothisbookaboutbecomingaMicrosoftCertifiedOfficeSpecialistforMicrosoftPowerPoint,whichisacomponentoftheMicrosoft365suiteofproductivityapplicationstowhichyoucansubscribe.Youcanalsousethisbookwiththeone-timepurchaseversionofPowerPoint,whichMicrosoftcallsPowerPoint2019.Microsoft365allowsyoutousethedifferentversionsofPowerPointonmanyplatforms,includingWindows,macOS,iOS,iPadOS,andAndroid.YoucanevenusethewebversionofPowerPointonthefreeonlineversionofMicrosoft365.Thisbook,however,talksaboutusingthemostpopularversionofPowerPointonthemostpopularoperatingsystem,whichhappenstobePowerPointforMicrosoft365runningonWindows10.YoumayalreadyknowaboutalotofPowerPointfeaturesbyworkingwithit,butnomatterifyouusePowerPointforyourregularslideshowtasks,orifyou'renewtotheappli-cation,you'lllearnalotabouttheabilitythatPowerPointgivesyoutocreateallkindsofslideshows.WhoShouldReadThisBookIfyouwanttopreparetotakeExamMO-300:MicrosoftPowerPoint(PowerPointandPowerPoint2019)—whichwillhelpyoubecomeacertifiedPowerPointspecialistandhope-fullyincreaseyourstature,marketability,andincome—thenthisisthebookforyou.Evenifyou'renotgoingtotaketheexam,butyouwanttolearnhowtousePowerPointmoreeffectively,thisbookwillshowyouhowtogetthemostoutofusingPowerPointbasedonfeaturesthatMicrosoftbelievesareimportantforyoutoknow.WhatYou'llLearnfromThisBook‘WhatyoulearninthisbookhewstothetopicsinExamMO-300,becausethisbookisdesignedtohelpyoulearnaboutthetopicsintheexamandpassitonthefirsttry.Afteryoufinishreadingthebookandcompletealltheexercises,you'llhaveanin-depthunderstandingofPowerPointthatyoucanusetobecomemoreproductiveatworkandathome(orinyourhomeoffice).HardwareandSoftwareRequirementsYoushouldberunningacomputerwithWindows10installed,andyoushouldhavePower-PointforMicrosoft365orPowerPoint2019installedandrunningtoobeforeyoudiveintothisbook.EitherversionofPowerPointcontainsallthefeaturesthataredocumentedinthisbooksothatyoucanpasstheexam.StudyXY

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xiiIntroductionHowtoUseThisBookStartbytakingtheAssessmentTestafterthisintroductiontoseehowwellyouknowPow-erPointalready.Evenifyou'vebeenusingPowerPointforawhile,youmaybesurprisedathowmuchyoudon’tknowaboutit.Next,readeachchapterandgothrougheachoftheexercisesinthechaptertoreinforcetheconceptsineachsection.Whenyoureachtheendofthechapter,answereachofthe10ReviewQuestionstotestwhatyoulearned.Youcancheckyouranswersintheappendixatthebackofthebook.Ifyou'reindeedtakingtheexam,thentherearetwootherpedagogicaltoolsthatyoucanuse:FlashcardsandaPracticeExam.Youmayrememberflashcardsfromwhenyouwereinschool,andthey’reusefulwhenyouwanttoreinforceyourknowledge.UsetheFlashcardswithafriendorrelativeifyoulike.(TheymightappreciatelearningaboutPowerPoint,too.)ThePracticeExamwillhelpyoufurtherhoneyourabilitytoansweranyquestionontherealexamwithnoworries.HowtoContactWileyortheAuthorIfyoubelieveyouhavefoundanerrorinthisbook,anditisnotlistedonthebook’swebpage,youcanreporttheissuetoourcustomertechnicalsupportteamatsupport.wiley.com.Youcanemailtheauthorwithyourcommentsorquestionsateric@butow.net.YoucanalsovisitEric'swebsiteatwww.butow.net.HowThisBookIsOrganizedChapter1:CreatingPresentationsThischapterintroducesyoutomanagingpresenta-tions,includinghowtomodifyslidemasters,handoutmasters,andnotemasters;changepresentationoptionsandviews;configureprintsettingsforyourpresentation;configureandpresentslideshows;andpreparepresentationsforcollaborationwithothers.Chapter2:ManagingSlidesThischapterfollowsupbyshowingyouhowtoinsertslides,includingfromWordandotherpresentations;insertSummaryZoomslides;modifyslides,includinginsertingslideheadersandfooters;aswellashowtoorderandgroupslides.Chapter3:InsertingandFormattingText,Shapes,andImages~~Thischaptershowsyouhowtoformatandapplystylestotextinaslideshow;insertlinks;insertandformatimages;insertandformatgraphicelements,includingshapesandtextboxes;aswellasorderandgroupobjectsonslides.Chapter4:InsertingTables,Charts,SmartArt,3DModels,andMediaThischaptertellsyouhowtoinsertandformattables,charts,SmartArtgraphics,3Dmodels,audioandvideoclips,andscreenrecordingsintoaslideshow.Chapter5:ApplyingTransitionsandAnimationsThischaptercovershowtoapplyandconfiguretransitionsbetweenslides,animatecontentwithinaslide,andsettimingforslidetransitions.StudyXY

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IntroductionxiiiInteractiveOnlineLearningEnvironmentandTestBankLearningthematerialintheMCAMicrosoft®OfficeSpecialist(Office365andOffice2019)StudyGuide:PowerPointAssociateExamMO-300isanimportantpartofpreparingfortheexam,butwealsoprovideadditionaltoolstohelpyouprepare.TheonlineTestBankwillhelpyouunderstandthetypesofquestionsthatwillappearonthecertificationexam.TheSampleTestsintheTestBankincludeallofthequestionsineachchapteraswellasthequestionsfromtheAssessmentTest.Inaddition,thereisaPracticeExamcontaining50questions.Youcanusethistesttoevaluateyourunderstandingandidentifyareasthatmayrequireadditionalstudy.TheFlashcardsintheTestBankwillpushthelimitsofwhatyoushouldknowforthecertificationexam.TheFlashcardscontain100questionsprovidedindigitalformat.Eachflashcardhasonequestionandonecorrectanswer.TheonlineGlossaryisasearchablelistofkeytermsintroducedinthisStudyGuidethatyoushouldknowforExamMO-300.Tostartusingthesetostudyfortheexam,gotowww.wiley.com/go/sybextestprepandregisteryourbooktoreceiveyouruniquePIN.OnceyouhavethePIN,returntowww.wiley.com/go/sybextestprep,findyourbook,andclickRegister,orloginandfollowthelinktoregisteranewaccountoraddthisbooktoanexistingaccount.ExamobjectivesaresubjecttochangeatanytimewithoutpriornoticeTEandatMicrosoft'ssolediscretion.PleasevisittheExamMO-300:MicrosoftPowerPoint(PowerPointandPowerPoint2019)website(docs.microsoft.com/en-us/learn/certifications/exams/M0-300)forthemostcurrentlistingofexamobjectives.ObjectiveMapObjectiveChapterSection1:Managepresentations1.1Modifyslidemasters,handoutmasters,andnotemasters11.2Changepresentationoptionsandviews11.3Configureprintsettingsforpresentations11.4Configureandpresentslideshows11.5Preparepresentationsforcollaboration1StudyXY

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xivIntroductionObjectiveChapterSection2:Manageslides2.1Insertslides22.2Modifyslides22.3Orderandgroupslides2Section3:Insertandformattext,shapes,andimages3.1Formattext33.2Insertlinks33.3Insertandformatimages33.4Insertandformatgraphicelements33.5Orderandgroupobjectsonslides3Section4:Inserttables,charts,SmartArt,3Dmodels,andmedia4.1Insertandformattables44.2Insertandmodifycharts44.3InsertandformatSmartArtgraphics44.4Insertandmodify3Dmodels44.5Insertandmanagemedia4Section5:Applytransitionsandanimations5.1Applyandconfigureslidetransitions55.2Animateslidecontent55.3Settimingfortransitions5

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AssessmentTestxvAssessmentTest1.Inwhatmenuribbondoyouaddabulletedornumberedlist?A.DesignB.HomeC.InsertD.SlideShow2.Whenyouwanttoaddaslidefromanotherpresentation,whatoptiondoyouselectintheNewSlidedrop-downlist?A.DuplicateSelectedSlidesB.ThecustomthemeslideC.ReuseSlidesD.SlidesfromOutline3.Whatarethetwowaystoconfigureanimationpathsinaslideshow?(Selectallanswersthatapply.)A.MotionpathsB.TheAnimationPaneC.TheTransitionsribbonD.Morph4.Whatarethefourtablerowandcolumninsertiontypes?A.Row,Column,HeaderRow,FirstColumnB.Top,Bottom,Left,RightC.Above,Below,Left,RightD.LeftEnd,RightEnd,Top,Bottom5.Whatdoyouhavetodotoaddinformationintoaslide?A.AddathemeB.AddanewslidemasterC.ModifytheslidemastercontentD.Clickinaplaceholderarea6.Whydoyouaddalinktoaslide?(Selectallanswersthatapply.)A.TolinktoanemailaddressB.ToconnectwithawebsiteC.TocreateanewslideD.Tolinktoanotherslide

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xviAssessmentTest7.Whatoptionsdoyouhavewhenselectingafooter?(Selectallanswersthatapply.)A.DateandTimeB.CompanyC.Don’tShowonTitleSlideD.Copyrightinformation8.WhenyouwanttoaddaSmartArtgraphic,whichmenuoptiondoyouclick?A.DesignB.SlideShowC.InsertD.Home9.Whatviewdoyouusewhenyouwanttoseethumbnail-sizedimagesofslides?A.NotesPageB.ReadingviewC.SlideSorterD.Outlineview10.WhataresomeoftheaudioandvideoformatsthatyoucanaddintoaPowerPointslideshow?(Selectallanswersthatapply.)A.MPEGB.OGGC.WAVD.FLV11.Fromwhatsourcescanyouinsertanimage?(Selectallanswersthatapply.)A.Office.comB.WebimagesC.StockimagesD.JPEGformatimages12.Whatslidecontentcanyouanimate?(Selectalloptionsthatapply.)A.TextB.3DModelsC.PicturesD.SmartArtgraphics13.Whatmenuoptiondoyouclicktoprintaslideshow?A.HomeB.View

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AssessmentTestxviiC.FileD.Design14.Whatcanyoumovewhenyoumodifytheorderofslides?(Chooseallthatapply.)A.MasterslidesB.OneormultipleslidesC.SectionsD.Layouts15.Whatisthetermfortheeffectthatoccurswhenyoumovefromoneslidetoanotherinyourslideshow?A.AnimationB.MorphC.TransitionD.Effect16.Whatarethethreewaystochangethetextappearanceinashapeortextbox?(Selectallanswersthatapply.)A.ConverttoSmartArtB.TextDirectionC.TextEffectsD.AlignText17.Whenyouchangeyourmindimmediatelyaftersettinganewslidebackground,whatdoyoudo?(Selectallanswersthatapply.)A.Changetheslidebackgroundbacktowhatitwas.B.PressCtrl+Z.C.Closetheslideshowwithoutsavingitandthenreopenit.D.ClicktheUndoicon.18.Whataresomeoftheelementsthatyoucanmodifywithinachart?(Selectallanswersthatapply.)A.NumbersB.LegendC.GridlinesD.Lines19.Yourbosswantsyoutocreateaslideshowthatrunsautomaticallyforthebigtradeshowcomingup.Whatdoyoudotosetthetransitiontimebetweeneachslide?A.SetthedurationintheAnimationsribbon.B.UsethetoolsintheViewribbon.

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xviiiAssessmentTestC.SelecttheAftercheckboxintheTransitionsribbon.D.ChangethethemeintheDesignribbon.20.HowdoyougetagoodideawherePowerPointplacesobjectsinaslide?(Selectallanswersthatapply.)A.AnobjectsnappingtoapointwithintheslideB.GridlinesC.ThemousepointerD.Guides21.Afteryouaddatransition,howdoyouaddaneffecttoit?A.ChangethethemeintheDesignribbon.B.ChangetheviewtoSlideSorterintheViewribbon.C.ClickEffectOptionsintheTransitionsribbon.D.AddanewslideintheInsertribbon.22.Whatarethetypesofcustomslideshowsthatyoucancreate?(Selectallanswersthatapply.)A.SimpleB.Multi-SlideC.HyperlinkedD.Timing23.Wherecanyoufind3Dmodelstoinsertintoaslide?(Selectallanswersthatapply.)A.TheInsertribbonB.StockmodelsC.OnyourcomputerD.TheIllustrationssectionintheInsertribbon24.WheredoyoumodifytheslideorderinthePowerPointwindow?A.TheDesignribbonB.RightpaneC.TheViewribbonD.Leftpane25.Whatarethetwowaysthatyoucankeepothersfromeditingaslideshow?(Selectallanswersthatapply.)A.Marktheslideshowasfinal.B.Emailtheuserstotellthemnottoedittheslideshow.C.Addaslidethattellstheusersnottoedittheslideshow.D.Useapassword.

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AnswerstoAssessmentTestxixAnswerstoAssessmentTest1.B.YouaddabulletedornumberedlistusingthetoolsintheHomeribbon.SeeChapter3formoreinformation.2.C.SelectReuseSlidesfromthebottomofthedrop-downlisttoselectaslidefromanotherslideshowtoinsertintoyourslideshow.SeeChapter2formoreinformation.3.A,D.YoucanaddmotionpathstoanimateanobjectwithinaslideandusetheMorphfea-turetoanimateobjectsbetweenslides.SeeChapter5formoreinformation.4.C.Youcanaddarowaboveorbelowaselectedtablecell,aswellasacolumntotheleftorrightoftheselectedcell.SeeChapter4formoreinformation.5.D.Whenyouwanttoaddinformationintoaspecificslide,youclickintheappropriateplace-holderarea,suchastheareafortheslidetitle,andthenaddyourtextand/orobject(s).SeeChapter1formoreinformation.6.A,B,D.PowerPointallowsyoutoaddvarioustypesoflinks,includingtoanemailaddress,website,andanotherslidewithinyourslideshow.SeeChapter3formoreinformation.7.A,C.Youcanaddadateandtimeandslidenumber,andyoucanalsochoosenottoshowthefooteronthetitleslideinaslideshow.SeeChapter2formoreinformation.8.C.ClicktheInserticontoaddaSmartArtgraphicintheIllustrationssectionintheInsertribbon.SeeChapter4formoreinformation.9.C.TheSlideSorterviewshowsthumbnail-sizedimagesofallslidesinyourslideshowforyourreview.SeeChapter1formoreinformation.10.A,C.YoucanaddaudioandvideoMPEGfiles,WAVaudiofiles,andmanyotheraudioandvideofileformats.SeeChapter4formoreinformation.11.A,C.YoucaninsertimagesfromOffice.com,PowerPointstockimages,andimagesstoredonyourcomputer.SeeChapter3formoreinformation.12.A,B,D.Youcananimatetext,3Dmodels,andSmartArtgraphicsinaslide.SeeChapter5formoreinformation.13.C.PrintadocumentbyclickingtheFilemenuoptionandthenclickingPrintinthemenuontheleftsideoftheFilescreen.SeeChapter1formoreinformation.14.B,C.Youcanmoveoneormultipleslidesaswellasallslidesinasection.SeeChapter2formoreinformation.15.C.Atransitionistheeffectthathappenswhentheslideshowmovesfromoneslidetoanother.SeeChapter5formoreinformation.StudyXY

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xxAnswerstoAssessmentTest16.A,B,D.YoucanconverttexttoaSmartArtgraphic,changethetextdirection,andchangethetextalignment.SeeChapter3formoreinformation.17.B,D.YoucanpressCtrl+ZorclicktheUndoiconintheQuickAccessToolbar.SeeChapter2formoreinformation.18.B,C.Youcanchangethelegend,viewgridlines,andmodifymanyotherelementsinachart.SeeChapter4formoreinformation.19.C.AfteryouselecttheAftercheckboxintheTransitionsribbon,youcansetthetimeforeachslidetransition.SeeChapter5formoreinformation.20.B,D.YoucangetvisualcuesofwherePowerPointplacesobjectsinaslidewithgridlines,guides,andrulers.SeeChapter3formoreinformation.21.C.Afteryouaddatransition,clickEffectOptionsintheTransitionsribbontoviewalleffectsthatyoucansetforthattransition.SeeChapter5formoreinformation.22.A,C.Youcancreateasimplecustomslideshowthatyoucreateforaspecificaudience,aswellasahyperlinkedslideshowthatcontainslinkstocustomslidesfordifferentaudiences.SeeChapter1formoreinformation.23.B,C.Whenyouadd3DmodelsintheHlustrationssectionintheInsertribbon,youcanaddstockmodelsinstalledwithPowerPointor3Dmodelsstoredonyourcomputer.SeeChapter4formoreinformation.24.D.Youmodifytheorderfromwithinthelistofthumbnail-sizedslidesintheleftpane.SeeChapter2formoreinformation.25.A,D.PowerPointallowsyoutomarkaslideshowasfinalandaddapasswordtoyourslide-showfile.Thelatterismoreeffectiveatkeepingreviewersfromeditingyourpresentation.SeeChapter1formoreinformation.Study

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ChapterCreating1PresentationsMICROSOFTEXAMOBJECTIVESCOVEREDINTHISCHAPTER:v/ManagepresentationsModifyslidemasters,handoutmasters,andnotemastersChangetheslidemasterthemeorbackgroundModifyslidemastercontentCreateslidelayoutsModifyslidelayoutsModifythehandoutmasterModifythenotesmasterChangepresentationoptionsandviewsChangeslidesizeDisplaypresentationsindifferentviewsSetbasicfilepropertiesConfigureprintsettingsforpresentationsPrintallorpartofapresentationPrintnotespagesPrinthandoutsPrintincolor,grayscale,orblackandwhiteConfigureandpresentslideshowsCreatecustomslideshowsConfigureslideshowoptionsRehearseslideshowtimingSetupslideshowrecordingoptionsPresentslideshowsbyusingPresenterView

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PreparepresentationsforcollaborationMarkpresentationsasfinalProtectpresentationsbyusingpasswordsInspectpresentationsforissuesAddandmanagecommentsPreservepresentationcontentExportpresentationstootherformats

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Greetings,andwelcometothisMicrosoftOfficeSpecialistStudyGuideforPowerPoint,whichisdesignedtohelpyoustudyforandpasstheMO-300MicrosoftPowerPoint(Power-PointandPowerPoint2019)examandbecomeacertifiedMicrosoftOfficeSpecialist:Pow-erPointAssociate.Ifyouhaveyourfavoritebeverageonyourdeskandyou'recomfortable,let’sgetstarted.Inthischapter,I'llstartbyshowingyouhowtomodifymasterslides,handouts,andnotesinPowerPoint.Next,I'llshowyouhowtochangepresentationoptionsandviewssothatyourpresentationwilllookthewayyouwant.Afterwefinishcreatingapresentation,I'llshowyouhowtoconfigurethepresentationtobeprintedincaseyouwanttohaveyouraudiencefollowalongwithyourpresentationusingaprintedversion.You'llalsolearnhowtoconfigureyourpresentationtogetitreadytobepresentedtoyouraudience.Finally,I'llshowyouhowtoshareyourpresentationwithotherssothattheycanprovidetheirfeedbackandallowyoutomanagethereviewprocess.I'llhaveanexerciseattheendofeverysectioninthischaptersothatyoucanpracticedoingdifferenttasks.Then,attheendofthischapter,you'llfindasetofReviewQuestionsthatmimicthetestquestionsyou'llseeontheMO-300exam.ModifyingSlideMasters,HandoutMasters,andNoteMastersYoumaybefamiliarwithstylesinWord,whicharesmallfilesthatcontainformattinginformationthatyoucanapplytoselectedtextjustbyclickingonthestylename.ThoughPowerPointdoesn’thavestyles,theyusetheirequivalent:masters.Thatis,mastersallowyoutocreateoneslidewithinformationthatyoualwaysuseinaslide,suchasyourcompanylogoandtextwithaspecificfont.Youcanalsocreatemorethanoneslidemaster,sowhenyoucreateanewslide,youcanquicklyapplytheappropriatemaster.Microsoftrealizesthatyoumayalsowanttogiveyouraudiencehandoutsofthepresen-tationsothattheycanfollowalongandmakenotesoftheirownonthepageswitheach

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4Chapter1=CreatingPresentationsslide.PowerPointallowsyoutomakehandoutmasterswithinformationoneachpageofthehandout,suchasyourcompanylogointhelower-rightcornerofeachpage.PowerPointwouldn'tbeaprogramworthyofthenamepresentationsoftwareifitdidn’tallowyoutomakenotesthatyoucanusetokeepyouontrackduringyourpresentation.Youcanalsocreatenotemasterswithaformatthatworksbestforyouasyougiveyourpresentation.DesignYourMastersFirstWhenyoucreateanewpresentation,it'sagoodideatodesignallthemastersfirstsothatyoucanfigureoutwhateverythingisgoingtolooklike.Onceyousetupyourmasters,youwillfindthatslidecreationgoesmorequickly.(It'salotlikepreparingawallproperlybeforeyoustartpainting.)Ifyoueditanyoftheslidemasters,PowerPointdoesnotmakeanychangestotheaffectedslideswiththosemasters.Instead,youneedtoreapplythenewmastertoaslide.So,ifyoufindthatyouneedtomakechanges,dosoearlyintheslidecreationprocess.Thatway,youwon'thavetoapplyyourmasterchangestoverymanyslidesandyousavesometime.ChangingtheSlideMasterThemeorBackground‘WhenyouopenablankPowerPointpresentation,youseeplaceholdersforaddingatitleandsubtitle.YoualsoseetheDesignIdeaspanelontherightsideofthePowerPointwindow.‘Whenyouwanttochangetheslidemasterthemeand/orbackgroundforyourneeds,youcancreateanewmasterinSlideMasterview.OpentheSlideMasterscreenbyclickingtheViewmenuoption,andthenclickSlideMasterintheViewmenuribbon(seeFigure1.1).TheSlideMasterscreenshowsavarietyofslidemastertemplatesontherightsideofthePowerPointwindow,theslideitselfontherightside,andoptionsintheSlideMastermenuribbon,asshowninFigure1.2.WithintheSlideMasterribbon,youcanchangeboththestylethemeaswellasthebackground.StudyXY

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ModifyingSlideMasters,HandoutMasters,andNoteMasters5FIGURE1.1SlideMasteroptionintheMasterViewssectionFIGURE1.2SlideMasterscreen

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6Chapter1=CreatingPresentationsApplyaSlideMasterthemeAslidemasterthemeisasavedgroupofformatandlayoutsettingsforyourslides.ApplyaslidemasterthemebyclickingtheThemesiconintheEditThemesectionintheSlideMasterribbon.Alistofthemesappearsinthedrop-downlist,andeachthemeappearsasathumb-nail-sizedtilesothatyoucanseewhateachtilelookslike,asshowninFigure1.3.FIGURE1.3Themetilesinthedrop-downlistScrollupanddowninthelisttoviewallthethemes.Whenyoufindonethatyouwanttouse,clickthetile.Theslideshowsthefont,backgroundfortheslide,andanyotherfeatures,suchasafooterareathatyoucanclicktochangethefootertext.Whenyou'resatisfiedwiththetheme,clickCloseMasterViewintheSlideMasterribbontoreturntoeditinganindividualslide.StudyXY

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ModifyingSlideMasters,HandoutMasters,andNoteMasters7onIfyouhaveanexistingstylethemethatyouuseforyourslideshows,such<<asonethatyourcompanyrequiresyoutouse,youcanopenthethemebyclickingBrowseForThemesatthebottomofthedrop-downlist.Thenyoucanbrowsetotheappropriatefolderandopenthefile,whichwillbeaddedtothetileswithintheThemesdrop-downmenu.ChangetheSlideMasterBackgroundIfyourmasterslidehasablankbackgroundorabackgroundthat’spartofatheme,youcanchangejustthebackgroundtoonethat’smoretoyourliking.StartbyopeningtheSlideMastermenuribbon,whichyoulearnedtodoearlierinthischapter.Next,changethebackgroundstylebyclickingBackgroundStylesintheBackgroundsec-tionintheSlideMasterribbon.Adozentileswithdifferentbackgroundtypesappearinthedrop-downmenu,asshowninFigure1.4.FIGURE1.4Backgroundtilesinthedrop-downlistStudyXY

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8Chapter1=CreatingPresentationsMovethemousepointeroveratiletopreviewhowthebackgroundwilllookintheslide.Clickatiletoapplythebackgroundtotheslidemaster.Ifnoneofthebackgroundtilesmeetsyourfancy,selectFormatBackgroundatthebottomofthedrop-downlist.TheFormatBackgroundpaneappearsattherightsideofthePower-Pointwindow(seeFigure1.5).FIGURE1.5FormatBackgroundpaneBydefault,theSolidFilloptionisselectedsothatyoucanchangethecolorandtrans-parencyofthefill.Youcanalsoaddagradientfill,pictureortexturefill,orapatternfillbyclickingtheappropriatebutton.Theoptionsforeditingthefillaredifferentforeachfilltype.Asyoumakechanges,yourchangesappearwithintheslide.Whenyoufinishmakingchanges,closetheFormatBackgroundpanebyclickingtheClose(X)iconintheupper-rightcornerofthepane.NowclickCloseMasterViewintheSlideMasterribbontoreturntoeditinganindividualslide.StudyXY

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