Changing the Accounting Information System

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1Changing theAccountingInformationSystemChanging theAccountingInformationSystemTitle:Course Name:Instructor Name:Professor’s Name:Student Name:Date:Critically analyzethe factors contributing to the failure of Accounting Information Systems(AIS) and the role of senior management in mitigating these failures. Discuss the best practicesfor successful AIS implementation and how organizations can deploy financial managementsystems effectively. Your response should be well-structured, supported by relevant literature,and provide real-world examples where applicable.Word Count Requirement: 2500–3000 words.

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2Changing theAccountingInformationSystemIntroductionData and Information areessentialelementsof all the activitiesand occupationof every humanEndeavour. Accounting information system(AIS)can be viewed as a specialfieldand as part ofasuperiorsystem and presents acontrolthat is orientedforpractice(R A&Neter J,1981).Accounting information systemcan be utilized in this way must besteady, perfect,andreliablein order to makesuccessful andintelligent businessassessmentbased on facts.On the other handfailure ofAccountingInformationSystemcan significantly damage theexcellence,integrity andconsistencyoforganization’sfinancialreportandmakesseriousconsequenceforanorganization’ssafety.Theimportantbenefits of accounting information systemscomprisecomputerization,accounting information organization, as well aswellcommunication.Theapplication manner of accounting information systemmostlyinvolves thepracticeof ensuringthevaluablepackage of organization’s applications work together as amultipleapplication inline with themain aim andgoals of the organization (R A&Neter J,1981).Theprocedureofexecutingafinancialmanagementinformationsystemisadifficultprocessthatmustbewellplannedpriortotherealtask.Organizationsprojectteamthatistaskedwiththeacceptanceofthefinancialmanagementinformationsystemshouldbewellexperiencedwithwelltrainedsoastomakesurethesuccessofsystem.Threefactors contributed accounting information system failureOne of theimportantfactorsmostlycontributed to the accounting information system failurerelated andrationale with changing arecentsystem is how theorganizationsemployee willrespondto theparticularchange(C Doom, K. Milis&E Bloemen, 2009).In this situationemployee will eitheranalysisthespecificchanges being made asbad orgood depending on theindividuals beinginfluenceby the system change.Organization managementexamineschanges

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3Changing theAccountingInformationSystemin apositivewayif itreduces costsorincreases profits.The same change viewed by employeesas bad if their jobs areunfavorably affected orterminated.As bad those employees view thechanges will act out displayinganger,avertingorprojection. All of theseimportantforms ofresistance canfindinreducecompanybusinessperformance, lowdamage ormorale.Generallyresistancetakes places because oflack of communication,negativeunderstandingwith priorchanges,fear,not havemanagement support,disruptingnature of change,personalunfairness,personal characteristics,manner in which the change isinitiated,andbackgroundemotions.Secondlyin the failure ofaccounting information systemanothersuchfactor contributed iscompany’semployees are notwelltrained.Sometime companies willgetshort-cut because ofcost andtimerelatedwithemployeestrainingcould becostly(C Doom, K. Milis&E Bloemen,2009).Howeverin the companythis can result not being able to reach itsreturn on itsfunds andexpectedprofits.Also lack of employee training canconsequencein employees havingrequestother employees who areskilledin using thespecificsystem for help therebygrowingcompanyproductcostsanddecreasingoutputof coworkers.Poor system planningcontributedinthe thirdaccounting information system failure rationale.Some times company management may haveimpracticableexpectationsandgoals ofthe systemmay bevery difficultto understandorwhat theyrequirethe system to do which canmayresult inthe system failing(C Doom, K. Milis&E Bloemen, 2009).So as to diminishthisriskmanagement should setpracticalexpectationsandgoals.Managementmustevaluate designsubstituteand have the steering committee toselect orevaluate the bestvaluabledecision thatwillconvenethe organization’srequirements.Fourthimportantfactor contributed to the accounting information system failurei.e accuratelynot testing the system.For a company poor system testing can be veryexpensive.Properly

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4Changing theAccountingInformationSystemtesting should be done in order toreduce and find outproblems as early on in theadvancementprocedureas possible.Soreduce thisparticularthreatmost of thecompanies should usecorrecttechniques in order toreduce and find outproblems.Also companies shouldcheckthe systemwithsystem testing techniques such asacceptance tests,walk-through,and dataprocessing test.Fifthfactor ininformation system failure rationaleisbuggy andmalwaresoftware, and threat ofthe security breach. Improperor buggy software couldruntouselesserrors, andthe computersystemitwill not ensure the error-free working, and thus, it will be up to theprobability.Theprimaryinvestments could besohigh,andin the new systemin first or second year of itsinvestmentit may befeasiblethat the company may notcomplete reasonablecash flow, but itwillmeet thedevelopment,expansionandstrategic businessrequirements.Senior Management Responsibility for the FailureTheseniormanagement teamof the companyhad the responsibility ofguaranteethat theusefulaccounting information system that is implementedin the companyworkedproperlyandthissystemable to meet itsobjective and.Accounting information systemssuccessful mplementationismeantto be led by acompany’sproject manager so as todedicate financial budget,time,aswell asdevelopmentto the process(C Doom, K. Milis&E Bloemen, 2009).Before theparticularchanges are made to the systemtheemployee must bewell trained.In this situation theproject team should takesufficienttime so as tomake surethat theyselectanalternativewithtechnicalassistandextensive training.Reducethe risk of behavioraldifficultycompany managersalsohelp by electing aprojectmanager who can helpcoworkers, rally, improveemployee’s moral, and helpwith the systemsdevelopment. The manager needs to involve anyone that is affected by the change in thedevelopment of the new system. By doingthis entire processemployeewell trained,more

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