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Identifying and Safeguarding PII Online Course

Information Technology14 CardsCreated 5 months ago

This deck covers key concepts and regulations related to the use, disclosure, and safeguarding of Personally Identifiable Information (PII) as outlined in an online course.

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Use and Disclosure of PII An organization that fails to protect PII can face consequences including

All of the Above
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Key Terms

Term
Definition
Use and Disclosure of PII An organization that fails to protect PII can face consequences including
All of the Above
Use and Disclosure of PII True or False? Information that can be combined with other information to link solely to an individual is considered PII.
True
Use and Disclosure of PII Which of the following is NOT a permitted disclosure of PII contained in a system of records?
The purpose is disclosed with a new purpose that is not encompassed by SORN
Use and Disclosure of PII What guidance identifies federal information security controls?
OMB Memorandum M-17-12
Use and Disclosure of PII Which of the following must Privacy Impact Assessments (PIAs) do?
All of the Above
Use and Disclosure of PII What regulation governs the DoD Privacy Program?
DoD 5400.11-R: DoD Privacy Program
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Identifying and Safeguarding PII Online Course
TermDefinition
Use and Disclosure of PII An organization that fails to protect PII can face consequences including
All of the Above
Use and Disclosure of PII True or False? Information that can be combined with other information to link solely to an individual is considered PII.
True
Use and Disclosure of PII Which of the following is NOT a permitted disclosure of PII contained in a system of records?
The purpose is disclosed with a new purpose that is not encompassed by SORN
Use and Disclosure of PII What guidance identifies federal information security controls?
OMB Memorandum M-17-12
Use and Disclosure of PII Which of the following must Privacy Impact Assessments (PIAs) do?
All of the Above
Use and Disclosure of PII What regulation governs the DoD Privacy Program?
DoD 5400.11-R: DoD Privacy Program
Use and Disclosure of PII What law establishes the federal government's legal responsibility for safeguarding PII?
Privacy Act of 1974
Use and Disclosure of PII What law establishes the public's right to access federal government information?
FOIA
Use and Disclosure of PII No disclosure of a record in a system of records unless:
The individual to whom the record pertains: - submits a written request - has given prior written consent OR Includes "routine use" of records, as defined in the SORN
Safeguarding PII Your coworker was teleworking when the agency e-mail system shut down. She had an urgent deadline so she sent you an encrypted set of records containing PII from her personal e-mail account. Is this compliant with PII safeguarding procedures?
No
If you discover a data breach you should immediately notify the proper authority and also:
document where and when the potential breach was found: -record URL for PII on the web
Officials or employees who knowingly disclose PII to someone without a need-to-know may be subject to which of the following?
Both civil and criminal penalties
Which of the following is NOT an example of an administrative safeguard that organizations use to protect PII?
List all potential future uses of PII in the System of Records Notice (SORN)
True or False? Phishing is not often responsible for PII data breaches.
False