PROJ598 � Contract and Procurement

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PROJ598–Contract and ProcurementREQUEST FOR PROPOSALBASEBALL FIELD AND ATHLETIC CLUBHOUSEINDEKALB COUNTY, GEORGIA2 February2014PM598–Winter2014

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PROJ598–Contract and ProcurementTABLE OF CONTENTS1.INSTRUCTIONS TOBIDDERS……………………………………………………..………..31.1.General Description of Work………………………………………………….…..31.2.What Must Be Included with Bid……………………………………………….....31.3.Schedule of Bid Period Activities………………………………………………….41.4.Location of Work…………………………………………………………………….41.5.Pre-Bid Meeting…………………………………………………….......................51.6.Owner Contact for Questions………………………………………………………51.7.Pre-Award Surveys……………………………………………………..................51.8.Sealed Bid Requirements…………………………………………………….........51.9.Basis for Bid Evaluation……………………………………………………...........61.10.Proposal Format…………………………………………………………………….61.11.List of Bidders……………………………………………………..........................81.12.Letter of Acknowledgment…………………………………………………….......8DESCRIPTION OF WORK…………………………………………………….......................91.13.Engineering Contracts…………………………………………………….............91.14.Construction Contracts……………………………………………………...........102.PROPOSAL…………………………………………………….............................................102.1.Breakdown of Bid Price……………………………………………………...........102.2.Revisions and Extra Work……………………………………………………......102.3.Escalation Formulas……………………………………………………...............102.4.Scheduled Completion Dates……………………………………………………..112.5.List of Subcontractors……………………………………………………..............112.6.Key Supplier of Contractor Personnel……………………………...…………….112.7.Length of Time Bid Is Valid……………………………………………………......112.8.List of Bid Document Addenda Reviewed by Bidder……………………………112.9.Notice of Conflicts or Errors in Bid Documents………………………………….112.10.Clarifications of Bids……………………………………………………................122.11.Bidder Signature……………………………………………………......................123.SPECIFICATIONS AND DRAWINGS……………………………………………………......124.SPECIAL CONDITIONS………...……………………………………………........................135.GENERAL CONDITIONS AND CONTRACTAGREEMENTS………….……………...…..13Appendix AAppendix BReferencesBased on the Request for Proposal (RFP) for the Shuman & White baseball field andathletic clubhouse project, what key elements should be considered when preparing acomprehensive proposal to ensure compliance with the RFP requirements? Please provide a

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PROJ598–Contract and Procurementdetailed response addressing the proposal format, necessary documentation, and factorsinfluencing the selection process. Your answer should be at least 500 words in length.

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PROJ598–Contract and Procurement1.INSTRUCTIONS TO BIDDERS1.1.General Description of WorkThis Request for Proposal (RFP) is designed to solicit proposals from qualifiedcontractorstoaddress Shuman & White need to develop a new baseball field and athletic clubhouse.Shuman& Whiteis seeking to designamedium-size baseball field on a 20-acre site locatedin DekalbCounty, Georgia.Theproject will includean athletic clubhouse that will havea parking lotwithacapacity for50 cars.The land is flat withdilapidated structures and trees of which thewinningbidderwill beresponsiblefor the demolition and removal.The design of the field must havecounty sewer and water utilities.The selected partner will share in the mission and businessobjectivesas of Shuman & White.Thesemutual goals will be met by providing best price andlowest total cost and a high level of service.1.2. What Must Be Included with Bid1.2.1Proposals will be evaluated on the basis of a series of selection criteria whichshall include price, conformance to the requirements of this RFP, features,performance, reliability,contractorexperience,delivery and installation schedule,and overall responsiveness to this RFP.1.2.2Contract awards will be based upon the lowest priced, responsive and responsibleproposal, which, in the sole opinion ofShuman & Whiteis deemed best to serveits current and future needs.1.2.3Proposalsshould include the following:A.Full legal name of the company.B.Year business was established.C.Number of people currently employed.

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PROJ598–Contract and ProcurementD.Summary(s) of qualifications, including technical comprehensive descriptionof quality.E.Include the implementation teammembers’background, years of experienceand number of completed installations of a similar nature.F.Definition(s) and proposal for project plan including timeline(s).G.Definition(s) of all deliverables and services offered at a firm fixed price.H.Include a proposed implementation project plan with estimated time frames.I.Provide a description of the implementation process.1.3.Schedule of Bid Period ActivitiesIssuance of RFP01/10/2014Pre-bid Conference Call02/07/2014RFP Closes02/21/2014Complete Initial Evaluation02/28/2014Award Notification03/03/2014Signing of Contract03/04/20141.4.Location of WorkImplementation of this project will be located on the property owned by Shuman &White. The physical location of the project will be located at 1566 Central Park Lane,Atlanta GA, 30034a property owned byShuman & WhiteShuman & White will notprovide workspace for the consultant. The consultant should include in their priceproposal transportation,lodging,andperdiemcostssufficientto pay for trips that may berequired under this contract.Alltripsshouldbeaddressed in their proposal as adeliverable.

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