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PROJ598 � Contract and Procurement

Study of contract management and procurement processes

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    PROJ598 – Contract and Procurement REQUEST FOR PROPOSAL BASEBALL FIELD AND ATHLETIC CLUBHOUSE IN DEKALB COUNTY, GEORGIA 2 February 2014 PM598 – Winter 2014

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    PROJ598 – Contract and Procurement TABLE OF CONTENTS 1. INSTRUCTIONS TO BIDDERS……………………………………………………..…… ….. 3 1.1. General Description of Work………………………………………………….…..3 1.2. What Must Be Included with Bid……………………………………………….....3 1.3. Schedule of Bid Period Activities………………………………………………….4 1.4. Location of Work…………………………………………………………………….4 1.5. Pre - Bid Meeting…………………………………………………….......................5 1.6. Owner Contact for Questions………………………………………………………5 1.7. Pre - Award Surveys……………………………………………………..................5 1.8. Sealed Bid Requirements…………………………………………………….........5 1.9. Basis for Bid Evaluation……………………………………………………...........6 1.10. Proposal Format…………………………………………………………………….6 1.11. List of Bidders…………………………………………………….......................... 8 1.12. Letter of Acknowledgment……………………………………………………....... 8 DESCRIPTION OF WORK …………………… ………………………………................... . ...9 1.13. Engineering Contracts…………………………………………………….............9 1.14. Construction Contracts……………………………………………………...........10 2. PROPOSAL…………………………………………………….............................................10 2.1. Breakdown of Bid Price…………………………………………………….......... .10 2.2. Revisions and Extra Work……………………………………………………......10 2.3. Escalation Formulas……………………………………………………......... .... ..10 2.4. Scheduled Completion Dates ………………………………………………… … ..11 2.5. List of Subcontractors……………………………………………………..............11 2.6. Key Supplier of Contractor Personnel ……………………………... ……………. 11 2.7. Length of Time Bid Is Valid……………………………………………………......11 2.8. List of Bid Document Addenda Reviewed by Bidder……………………………11 2.9. Notice of Conflicts or Errors in Bid Documents………………………………….11 2.10. Clarifications of Bids……………………………………………………................12 2.11. Bidder Signature……………………………………………………......................12 3. SPECIFICATIONS AND DRAWINGS …………………………………………………….. ....12 4. SPECIAL CONDITIONS … ……... ………………………… …………………..................... ...13 5. GENERAL CONDITIONS AND CONTRACTAGREEMENTS ………… . ……………... … . .13 Appendix A Appendix B References Based on the Request for Proposal (RFP) for the Shuman & White baseball field and athletic clubhouse project, what key elements should be considered when preparing a comprehensive proposal to ensure compliance with the RFP requirements? Please provide a

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    PROJ598 – Contract and Procurement detailed response addressing the proposal format, necessary documentation, and factors influencing the selection process. Your answer should be at least 500 words in length.

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    PROJ598 – Contract and Procurement 1. INSTRUCTIONS TO BIDDERS 1.1. General Description of Work This Request for Proposal (RFP) is designed to solicit proposals from qualified contractors to address Shuman & White need to develop a new baseball field and athletic clubhouse. Shuman & White is seeking to design a medium - size baseball field on a 20 - acre site located in Dekalb County, Georgia. The project will include an athletic clubhouse that will have a parking lot with a capacity for 50 cars . The land is flat with dilapidated structures and trees of which the winning b idder will be responsible for the demolition and remo val. The desi gn of the field must have county sewer and water utilities. The selected partner will share in the mission and business objectives as of Shuman & White. These m utual goals will be met by providing best price and lowest total cost and a high level of service . 1.2. What Must Be Included with Bid 1.2.1 Proposals will be evaluated on the basis of a series of selection criteria which shall include price, conformance to the requirements of this RFP, features, performance, reliability, contractor experience, del ivery and installation schedule, and overall responsiveness to this RFP. 1.2.2 Contract awards will be based upon the lowest priced, responsive and responsible proposal, which, in the sole opinion of Shuman & White is deemed best to serve its current and future needs. 1.2.3 Proposals should include the following: A. Full legal name of the company. B. Year business was established. C. Number of people currently employed.

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    PROJ598 – Contract and Procurement D. Su mmary(s) of qualifications, including technical comprehensive description of quality. E. Include the implementation team member s ’ background, years of experience and number of completed installations of a similar nature . F. Definition(s) and proposal for project plan including timeline(s). G. Definition(s) of all deliverables and services offered at a firm fixed price. H. Include a proposed implementation project plan with estimated time frames. I. Provide a description of the implementation process . 1.3. Schedule of Bid Period Activities Issuance of RFP 01/10/2014 Pre - bid Conference Call 02/07/2014 RFP Closes 02/21/2014 Complete Initial Evaluation 02/28/2014 Award Notification 03/03/2014 Signing of Contract 03/04/2014 1.4. Location of Work Implementation of this project will be located on the property owned by Shuman & White. The physical location of the project will be located at 1566 Centr al Park Lane, Atlanta GA, 30034 a property owned by Shuman & White Shuman & White will not provide workspace for the consultant. The consultant should include in their price proposal transportation, lodging, and per diem costs sufficient to pay for trips that may be required under this contract. All trips should be addressed in their proposal as a deliverable.

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