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Back to FlashcardsInformation Technology / PII Protection & Email Security

PII Protection & Email Security

Information Technology8 CardsCreated 9 months ago

This deck covers key concepts related to protecting Personally Identifiable Information (PII) and ensuring email security, using real-world scenarios and best practices.

Report

ABC Bank no_reply@online.abcbank.com “Account Status” 9:15am

Report the suspicious email to your system administrator or security officer.

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Key Terms

Term
Definition
ABC Bank no_reply@online.abcbank.com “Account Status” 9:15am
Report the suspicious email to your system administrator or security officer.
CDR Smith cdr.smith32@navy.mil “Recall Roster” 8:03am Does this represent a PII breach?
Yes
CDR Smith cdr.smith32@navy.mil “Recall Roster” 8:03am What action should you take first?
Upon discovery and within one hour, contact your privacy official or supervisor to report the breach.
CDR Smith cdr.smith32@navy.mil “Recall Roster” 8:03am What should CDR Smith have done to prevent this PII Breach?
CDR Smith should not have sent an unencrypted email containing everyone’s PII to individuals who do not have a need to know.
Pat Z Anderson pat.z.anderson@navy.mil “Overseas Travel Form” 7:22am What action should you take first?
Consult with your command forms manager/admin office or visit the Naval Forms Online website to verify this is an approved form.
Pat Z Anderson pat.z.anderson@navy.mil “Overseas Travel Form” 7:22am Please select the proper controls for sending PII.
All of the above.

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PII Protection & Email Security
TermDefinition
ABC Bank no_reply@online.abcbank.com “Account Status” 9:15am
Report the suspicious email to your system administrator or security officer.
CDR Smith cdr.smith32@navy.mil “Recall Roster” 8:03am Does this represent a PII breach?
Yes
CDR Smith cdr.smith32@navy.mil “Recall Roster” 8:03am What action should you take first?
Upon discovery and within one hour, contact your privacy official or supervisor to report the breach.
CDR Smith cdr.smith32@navy.mil “Recall Roster” 8:03am What should CDR Smith have done to prevent this PII Breach?
CDR Smith should not have sent an unencrypted email containing everyone’s PII to individuals who do not have a need to know.
Pat Z Anderson pat.z.anderson@navy.mil “Overseas Travel Form” 7:22am What action should you take first?
Consult with your command forms manager/admin office or visit the Naval Forms Online website to verify this is an approved form.
Pat Z Anderson pat.z.anderson@navy.mil “Overseas Travel Form” 7:22am Please select the proper controls for sending PII.
All of the above.
To prevent a future breach of this kind, what controls should be put in place?
A, B, & C
Look around the office and identify areas where PII could be mishandled.
Printed form containing PII in plain view Fax machine Recycle bin