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Management /AFQTPXXXXX-222RA Records Management Training

AFQTPXXXXX-222RA Records Management Training

Management12 CardsCreated 8 months ago

This flashcard deck covers key concepts from the AFQTPXXXXX-222RA Records Management User Training Exam, including responsibilities, types of records, and procedures for handling records.

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Ensuring proper collection, preservation, and safeguarding of federal records is the responsibility of

D) All Department of the Air Force Personnel (military, civilians, contractors)

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Key Terms

Term

Definition

Ensuring proper collection, preservation, and safeguarding of federal records is the responsibility of

D) All Department of the Air Force Personnel (military, civilians, contractors)

Which statement is NOT true as it pertains to maintaining an effective records management program?

D) Individuals cannot be held liable for records not properly maintained/disposed of.

Which of the following documents are considered a record?

Signed Appointment Letter - Record AF Achievement Medal with Order Number - Record CMSgt of the Air Force post on Twitter - Record Selfie with the 1st...

This type of document is created or received during peacetime, wartime, or contingency operations and once released it cannot be altered.

B) Record

Which of the following statements most accurately describes a permanent record?

Has enduring historical value - Permanent Transferred to National Archives for preservation - Permanent Kept forever - Permanent The vast majority of ...

Emergency Operating records and Legal and Financial Rights records are considered

B) Essential Records.

Arrange the record's lifecycle phases into the appropriate sequence.

Phase 1 - Creation/Receipt of Records Phase 2 - Maintenance and Use Phase 3 -Disposition (Archive or Destroy)

To be considered an official record the document must be

C) signed, approved, or released.

An action that requires you to search for information and prevent it from being destroyed until the freeze is lifted is known as a

B) Litigation Hold.

At a minimum, members leaving federal service require permission from their records professional to remove documents, with the exception of

D) Personal Documents.

When responding to litigation holds, FOIA requests, investigations, or inquiries you must provide all responsive

D) messages, attachments, and emojis.

Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository?

48 hours

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AFQTPXXXXX-222RA Records Management Training

Term	Definition
Ensuring proper collection, preservation, and safeguarding of federal records is the responsibility of	D) All Department of the Air Force Personnel (military, civilians, contractors)
Which statement is NOT true as it pertains to maintaining an effective records management program?	D) Individuals cannot be held liable for records not properly maintained/disposed of.
Which of the following documents are considered a record?	Signed Appointment Letter - Record AF Achievement Medal with Order Number - Record CMSgt of the Air Force post on Twitter - Record Selfie with the 1st Shirt - Not a Record Routing Slip - Not a Record Air Force Times - Not a Record
This type of document is created or received during peacetime, wartime, or contingency operations and once released it cannot be altered.	B) Record
Which of the following statements most accurately describes a permanent record?	Has enduring historical value - Permanent Transferred to National Archives for preservation - Permanent Kept forever - Permanent The vast majority of Air Force records - Temporary Destroyed after a specific time period or event - Temporary Held anywhere from 1 day to 100 years - Temporary
Emergency Operating records and Legal and Financial Rights records are considered	B) Essential Records.
Arrange the record's lifecycle phases into the appropriate sequence.	Phase 1 - Creation/Receipt of Records Phase 2 - Maintenance and Use Phase 3 -Disposition (Archive or Destroy)
To be considered an official record the document must be	C) signed, approved, or released.
An action that requires you to search for information and prevent it from being destroyed until the freeze is lifted is known as a	B) Litigation Hold.
At a minimum, members leaving federal service require permission from their records professional to remove documents, with the exception of	D) Personal Documents.
When responding to litigation holds, FOIA requests, investigations, or inquiries you must provide all responsive	D) messages, attachments, and emojis.
Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository?	48 hours