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Enhanced Microsoft Access 2013: Comprehensive 1st Edition Test Bank

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 1 1. Access is a ____. a. word processing software tool b. file management system c. workbook management system d. database management system ANSWER: d POINTS: 1 REFERENCES: AC 2 2. In a(n) ____ database such as those maintained by Access, a database consists of a collection of tables, each of which contains information on a specific subject. a. tabular b. record c. attribute d. relational ANSWER: d POINTS: 1 REFERENCES: AC 2 3. A(n) ____ contains information about a given person, product, or event. a. attribute b. record c. field d. column ANSWER: b POINTS: 1 REFERENCES: AC 3 4. ____ words are words that have a special meaning to Access and cannot be used for the names of fields. a. Reserved b. Restricted c. Significant d. Tagged ANSWER: a POINTS: 1 REFERENCES: AC 4 5. In Access, table and field names can be up to ____ characters in length. a. 256 b. 128 c. 64 d. 32 ANSWER: c POINTS: 1 REFERENCES: AC 8 6. A field whose data type is ____ can contain any characters. a. Alpha b. Character c. Normal d. Short Text ANSWER: d POINTS: 1 REFERENCES: AC 9 7. A(n) ____ data type can store a variable amount of text or combination of text and numbers where the total number of

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 2 characters may exceed 255. a. Memo b. Long Text c. Variable d. Character ANSWER: b POINTS: 1 REFERENCES: AC 9 8. A field with the ____ data type can store a unique sequential number that Access assigns to a record. Access will increment the number by 1 as each new record is added. a. Sequential b. ValueIncrement c. Incremental d. AutoNumber ANSWER: d POINTS: 1 REFERENCES: AC 9 9. A field with the ____ data type can contain an attached file, such as an image, document, chart, or spreadsheet. a. Attachment b. File c. Document d. Extend ANSWER: a POINTS: 1 REFERENCES: AC 9 10. A field whose data type is ____ can store an OLE object, which is an object linked to or embedded in the table. a. Illustration b. Image c. Bitmap d. OLE object ANSWER: d POINTS: 1 REFERENCES: AC 9 11. A field whose data type is ____ can store text that can be used as a hyperlink address. a. URL b. Web c. Placeholder d. Hyperlink ANSWER: d POINTS: 1 REFERENCES: AC 9 12. When you assign a(n) ____ to a field, Access will display the value you assign, rather than the field name, in datasheets and in forms. a. alternate b. caption c. abbreviation d. tag ANSWER: b POINTS: 1 REFERENCES: AC 10

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 3 13. When you create a table in Datasheet view, Access automatically adds a field called ____ as the first field in the table. a. AutoNumber b. AutoFill c. ID d. PrimaryID ANSWER: c POINTS: 1 REFERENCES: AC 11 14. To define an additional field in Datasheet view, tap or click the ____ column heading. a. New Field b. Add Field c. Click to Add d. Insert Field ANSWER: c POINTS: 1 REFERENCES: AC 14 15. To undo the most recent change to a table structure, tap or click the ____ button on the Quick Access Toolbar. a. Cancel b. Reverse c. Back d. Undo ANSWER: d POINTS: 1 REFERENCES: AC 15 16. To delete a field in a table, press and hold or right - click the column heading for the field, and then tap or click ____ on the shortcut menu. a. Remove Field b. Delete Field c. Delete Column d. Remove Column ANSWER: b POINTS: 1 REFERENCES: AC 15 17. To change the name of a field, press and hold or right - click the column heading for the field, tap or click ____ on the shortcut menu, and then type the desired field name. a. Change Column b. Rename Column c. Change Field d. Rename Field ANSWER: d POINTS: 1 REFERENCES: AC 15 18. To show the symbol for the Euro instead of the dollar sign, change the ____ property for the field whose data type is Currency. a. Field Size b. Format c. Caption d. Description ANSWER: b POINTS: 1 REFERENCES: AC 15

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 4 19. To insert a field between existing fields, press and hold or right - click the column heading for the field that will follow the new field, and then tap or click ____ on the shortcut menu. a. Insert Column b. Insert Field c. Add Column d. Add Field ANSWER: b POINTS: 1 REFERENCES: AC 15 - AC 16 20. To open a table in Design view, press and hold or right - click the table in the Navigation Pane and then tap or click ____ on the shortcut menu a. Table Design b. Layout View c. Structure View d. Design View ANSWER: d POINTS: 1 REFERENCES: AC 17 21. In the accompanying figure, the key symbol that appears in the row selector for the Book Rep Number field indicates that Book Rep Number is the ____ for the table. a. principal key b. foreign key c. main key d. primary key ANSWER: d

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 5 POINTS: 1 REFERENCES: AC 17 22. In the accompanying figure, the Book Rep table displays in ____. a. Structure view b. Design view c. Layout view d. Table view ANSWER: b POINTS: 1 REFERENCES: AC 17 23. In the accompanying figure, the small box or bar to the left of each field is called the ____. a. row selector b. field selector c. field bar d. current field bar ANSWER: a POINTS: 1 REFERENCES: AC 18 24. To add a record to a table, tap or click the ____ record button. a. Add New b. New (blank) c. Last d. Insert (New) ANSWER: b POINTS: 1 REFERENCES: AC 23 25. You can place an insertion point by tapping or clicking in the field or by pressing ____. a. F2 b. F3 c. F4 d. F5 ANSWER: a POINTS: 1 REFERENCES: AC 23 26. To delete a record, tap or click the record selector for the record, and then press the ____ key(s). a. CTRL+DELETE b. CTRL+Y c. DELETE d. CTRL+K ANSWER: c POINTS: 1 REFERENCES: AC 23 27. To specify AutoCorrect rules and exceptions to the rules, tap or click FILE to open the Backstage view, tap or click ____ , and then tap or click Proofing in the dialog box that displays. a. Customize b. Manage c. Options d. Grammar ANSWER: c POINTS: 1

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 6 REFERENCES: AC 23 28. To save the changes to the layout of a table, tap or click the Save button on the ____. a. status bar b. TABLE TOOLS tab c. Navigation Pane d. Quick Access Toolbar ANSWER: d POINTS: 1 REFERENCES: AC 28 29. To change the print orientation from portrait to landscape, tap or click the ____ button on the PRINT PREVIEW tab. a. Portrait/Landscape b. Orientation c. Switch Orientation d. Landscape ANSWER: d POINTS: 1 REFERENCES: AC 31 30. To import data to a table, tap or click the ____ tab on the ribbon. a. DATABASE TOOLS b. FILE c. EXTERNAL DATA d. IMPORT ANSWER: c POINTS: 1 REFERENCES: AC 33 31. To open the Navigation Pane, tap or click the ____ Button. a. Open Navigation Pane b. Open Pane c. Shutter Bar Open/Close d. Navigation Bar Show/Hide ANSWER: c POINTS: 1 REFERENCES: AC 40 32. To create a query using the Query Wizard, tap or click ____ on the ribbon and then click the Query Wizard button. a. CREATE b. INSERT c. NEW OBJECT d. REPORT ANSWER: a POINTS: 1 REFERENCES: AC 40 33. To view the results of a saved query, press and hold or right - click the query in the Navigation Pane and tap or click ____ on the shortcut menu. a. Datasheet View b. Open c. Results View d. Run ANSWER: b POINTS: 1 REFERENCES: AC 42 - AC 43

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 7 34. To change the design of a query, press and hold or right - click the query in the Navigation Pane and then tap or click ____ on the shortcut menu. a. Open b. SQL c. Query Window d. Design View ANSWER: d POINTS: 1 REFERENCES: AC 42 35. To create an initial report that can be modified in Layout view, tap or click ____ on the CREATE tab. a. Layout b. Report Layout c. Report d. Simple Report ANSWER: c POINTS: 1 REFERENCES: AC 49 36. To exit Access, tap or click the ____ button on the right side of the title bar. a. Quit b. Stop c. End d. Close ANSWER: d POINTS: 1 REFERENCES: AC 56 37. To back up the database that is currently open, use the ____ command on the Save As tab in the Backstage view. a. Close and Back Up b. Back Up Current c. Save As Back Up d. Back Up Database ANSWER: d POINTS: 1 REFERENCES: AC 56 38. To compact and repair a database, tap or click the ___ button in the Info gallery in the Backstage view. a. Restore b. Fix c. Compaction d. Compact & Repair ANSWER: d POINTS: 1 REFERENCES: AC 57 39. To delete a database object, press and hold or right - click the object in the Navigation Pane and then tap or click ____ on the shortcut menu. a. Erase b. Trash c. Delete d. Remove ANSWER: c POINTS: 1 REFERENCES: AC 58

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 8 40. To rename a database object, press and hold or right - click the object in the Navigation Pane and then tap or click ____ on the shortcut menu. a. New Name b. Redefine c. Rename d. Save Name ANSWER: c POINTS: 1 REFERENCES: AC 58 Modified Multiple Choice 41. File names cannot contain a(n) ____. a. question mark (?) b. colon (:) c. space d. underscore (_) ANSWER: a, b POINTS: 1 REFERENCES: AC 7 42. Field names cannot contain ____. a. square brackets ([ ]) b. periods (.) c. hyphens ( - ) d. accent graves (‘) ANSWER: a, b, d POINTS: 1 REFERENCES: AC 8 43. The Access window consists of a variety of components. These include the ____. a. Navigation Pane b. Content pane c. Object tabs d. Quick Access Toolbar ANSWER: a, c, d POINTS: 1 REFERENCES: AC 8 44. A field with a Yes/No data type can store only one of two values. The choices are ____. a. True/False b. One/Zero c. Yes/No d. On/Off ANSWER: a, c, d POINTS: 1 REFERENCES: AC 9 45. You can create a table in ____. a. Design view b. Blank view c. Layout view d. Datasheet view ANSWER: a, d POINTS: 1

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 9 REFERENCES: AC 10 46. In Access, the columns in a table are called records. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 3 47. A unique identifier also is called a primary key. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 3 48. In Access, field names cannot contain digits. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 8 49. The Navigation Pane contains a list of all the objects in the database. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 8 50. In Datasheet view, a table is represented as a collection of rows and columns called a list. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 8 51. The maximum number of characters allowed in a field whose data type is Short Text is 255 characters. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 9

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 10 52. Fields that contain numbers but will not be used for arithmetic operations usually are assigned a data type of Memo. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 9 53. The Currency data type is used for fields that contain only monetary data. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 9 54. The Character data type is used for a field that can store a variable amount of text or combinations of text and numbers where the total number of characters may exceed 255. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 9 55. When Access first creates a database, it automatically creates a table. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 11 56. One way to undo changes to a field is to click the Undo button on the status bar. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 15 57. The AutoError Correction feature of Access corrects common data entry errors. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 23

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 11 58. As shown in the accompanying figure, you can move to the end of a table to a position for entering a new record by clicking the Insert record Navigation button. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 26 59. As shown in the accompanying figure, you can use the Last record button to move to the last record in the table. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 26 60. As shown in the accompanying figure, you can move to the first record in a table by clicking the Start record Navigation button. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 26 61. Changing the column width in a datasheet changes the structure of a table. a. True b. False

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 12 ANSWER: False POINTS: 1 REFERENCES: AC 28 62. Landscape orientation means the printout is across the length (height) of the page. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 29 63. To print a wide database table, a table whose contents do not fit on the screen, you will need portrait orientation. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 29 64. To preview and then print the contents of a table, use Table Preview. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 30 65. Form view displays a single record at a time. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 45 66. Layout view shows a report on the screen and allows the user to make changes to the report. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 50 67. Standard properties are associated with all Microsoft Office documents and include author, title, and subject. a. True b. False ANSWER: True POINTS: 1

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 13 REFERENCES: AC 54 68. The DATABASE TOOLS tab provides commands to save a database with another name. a. True b. False ANSWER: False POINTS: 1 REFERENCES: AC 57 69. Each customer has one book rep, but each book rep can have many customers. This is an example of a one - to - many relationship. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 62 70. Redundancy means storing the same fact in more than one place. a. True b. False ANSWER: True POINTS: 1 REFERENCES: AC 62 71. The term list database describes a database that consists of a collection of tables, each of which contains information on a specific subject. ____________________ ANSWER: False - relational POINTS: 1 REFERENCES: AC 2 72. A field that has the Calculated data type can store a unique sequential number that Access assigns to a record. ____________________ ANSWER: False - AutoNumber POINTS: 1 REFERENCES: AC 9 73. To change the name of a field, press and hold or right - click the column heading for the field, and then tap or click Rename Field on the shortcut menu. ____________________ ANSWER: True POINTS: 1 REFERENCES: AC 15 74. To insert a field between existing fields, press and hold or right - click the column heading for the field that will follow the new field, and then tap or click Insert Column on the shortcut menu. ____________________ ANSWER: False - Field

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 14 POINTS: 1 REFERENCES: AC 15 - AC 16 75. To delete a field, press and hold or right - click the column heading for the field, and then tap or click Remove Field on the shortcut menu. ____________________ ANSWER: False - Delete POINTS: 1 REFERENCES: AC 15 76. A(n)____________________ is software that can be used to create a database; add, change, and delete data in the database; ask and answer questions concerning the data in the database; and create forms and reports using the data. ANSWER: database management system POINTS: 1 REFERENCES: AC 2 77. The rows in the tables are called ____________________. ANSWER: records POINTS: 1 REFERENCES: AC 3 78. A(n) ____________________ contains a specific piece of information within a record. ANSWER: field POINTS: 1 REFERENCES: AC 3 79. A unique identifier also is called a(n) ____________________. ANSWER: primary key POINTS: 1 REFERENCES: AC 3

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    Name: Class: Date: Access 2013 Chapter 01: Databases and Database Objects Cengage Learning Testing, Powered by Cognero Page 15 80. In the accompanying figure, the ____________________ Pane contains a list of all the objects in the database. ANSWER: Navigation POINTS: 1 REFERENCES: AC 7 81. In the accompanying figure, the words Datasheet View at the lower left of the screen appear on the ____________________. ANSWER: status bar POINTS: 1 REFERENCES: AC 7 82. In the accompanying figure, the entire area that displays on the screen is called the ____________________ work area. ANSWER: Access POINTS: 1 REFERENCES: AC 7 83. In the accompanying figure, ____________________ for the open objects appear at the top of the work area. ANSWER: object tabs POINTS: 1 REFERENCES: AC 7 84. In the accompanying figure, the database name, Bavant Publishing appears on the ____________________. ANSWER: title bar POINTS: 1 REFERENCES: AC 7

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