Critical Phases in the Implementation of Electronic Medical Record (EMR) Systems: Ensuring Success through Effective Planning and Training

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Critical Phases in the Implementation of Electronic Medical Record (EMR) Systems: Ensuring Success through Effective Planning and Training - Page 1 preview image

SYSTEM IMPLEMENTATION2System ImplementationName:Instructor Name:University attachedGiven the detailed system implementation process described in the paper, which phase ofthe implementation process do you believe is most critical to ensuring the success of anElectronic Medical Record (EMR) system? Consider factors such as system planning,vendor selection, training, and system integration. Support your answer with specificexamples from the paper and at least two scholarly sources.Word count requirement: 300-400 words.

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SYSTEM IMPLEMENTATION2System ImplementationThe development of information technology in the 21st century has led to theimprovement of health care services offered by health organizations. The organization isconstantly implementing new health technology system in order to satisfy the growingdemand for health care service among the increasing populace.Everything around healthcare technologylandscape israpidlyshifting. In the American Recovery andReinvestment Act of 2009, the federal governmentputs forward a progression ofmotivators and corrective measures went for empoweringhealth care organizations toadopt technology (USF Health, 2013).With auniqueset goal to stay competatitive, theaffiliation must move one of the present manual methods into an electronic circumstance.As of late, the organization recognized a necessity for another information system. Afterresearching possibilities, a new electronic medical record system (EMR)was chosen. Partof a successful implementation project demands that managers apply managementconcepts, suchas the needs for system integration. In order to choose the right system theorganization now needs to submit a request for proposal (RFP) to solicit responses fromcandidate vendors. Once potential solutions are received, the feasibility of these solutionswill be examined. Implementation of an electronic medical record (EMR) can be usefulto health care organizations. A crucial step in implementation is system planning. Duringthe system planning phase it is important to take into consideration the importance oftesting the system and plans for end-user training. So to ensure a successful systemimplementation it is critical that project managers create a proper strategy and ensureaccurate system documentation when implementing an electronic medical record (EMR)system. Proper planning and strategies can help with the success of the implementation;

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SYSTEM IMPLEMENTATION3however, unrealistic goals and lack of resources can be expected to result in failures. Todeal with failures leaders has to continue creating goals for improvement. If efficaciousafter the system is implemented it must be maintained on an ongoing basis.ElectronicMedical RecordAn EMR is the core information system for any health care organization and,therefore, the most important (Wager, Lee, & Glaser, 2009). Historically, all medicalrecord information was kept in paper charts, and this is still largely true today (Wager,Lee, & Glaser, 2009). Paper medical records are prone to missing information, legibilityissues, and availability issues (Wager, Lee, & Glaser, 2009). An EMR helps resolvethese issues by allowing multiple people access to the record simultaneously,standardizing information at the point of data entry, and providing a common datastructure for reporting.In order to ensure purchasing a new EMR information system proceeds assmoothly as possible, the organization decided to give effect to the system acquisition lifecycle as presented by Hebda and Czar (2009). The first step in the life cycle is the needsassessment (Hebda & Czar, 2009). During this initial step, the steering committee will beformed and interviews will be conducted to determine how each department uses thecurrent medical record and the critical pieces of information captured. The second step inthe system life cycle is a systematic selection (Hebda & Czar, 2009). System selectionwill be facilitated by a request for proposal (RFP), which sets forth the criteria forpotential vendors and responses to the demand will form the foundation of the systemselection process. Thirdly, the selected system will be deployed (Hebda & Czar, 2009).While this step may sound casual at first, systemimplementation consumes a significant

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